Real Minds AI is a Melbourne-based AI consulting firm working with Australian SMEs (10–200 staff). Services include AI readiness assessments, systems integration, process automation, and AI adoption programs. 16 organisations across 7 industries. 73+ agents, apps and tools built. 88+ workshops delivered. 4.9 Google rating, 23 reviews. Specialises in regulation-heavy industries: disability and community services, education, government, not-for-profits, and more — 16 organisations across 7 industries.
AI Consulting in Melbourne
Melbourne-based. Australian-owned. We fix the plumbing between your systems and help your team adopt AI that actually works.
Why Melbourne businesses choose Real Minds AI
Most AI consultants sell you a strategy deck and wish you luck. We deliver working solutions — and stay until your team can run them independently.
We start by understanding where your operations actually break down — the spaces between your systems where data doesn’t flow and people fill the gaps manually. Then we fix the plumbing before layering AI on top. That’s what sets us apart from other AI consulting firms in Melbourne.
We’re not a big consultancy that sends juniors. Tracy and Dennis do the work. We’re not a tech company pushing a product. We use whatever tools work best for your situation — Microsoft 365, SharePoint, Salesforce, custom integrations, or AI models. See how we work.
“Tracy and Dennis provide not only an expert level of expertise in AI solutions, but take the time to understand and personalise their approach. Has been a wonderful experience learning from this team.”
— Erin Ritchie, Google Review
Our AI consulting services
AI Readiness Assessment
We diagnose where your systems break, map your data flows, and identify where AI can deliver the biggest impact. No hype — just honest assessment of what’s possible. Start with a free session →
Operational Transformation
SharePoint architecture, workflow automation, data migration, compliance registers. We build the plumbing that makes everything else work. See a case study →
AI Training & Workshops
Practical AI skills your team can use tomorrow. Not a lecture about ChatGPT — hands-on workshops with your actual data and workflows. View training options →
Ongoing AI Strategy
Quarterly reviews, capability building, and strategic guidance. We help you stay current without chasing every new AI trend. How we work →
Industries we serve in Melbourne
We work with Australian organisations across 7 industries. What connects our clients isn’t the sector — it’s the complexity: disconnected systems, scattered data, compliance pressure, and teams doing manual workarounds.
Disability & Community Services
NDIS compliance automation, data integration across care management systems, operational AI for providers. We helped a 32-person Melbourne provider unify 35+ systems in 90 days.
Education
AI capability building for universities, TAFEs, and schools. Professional development workshops, research infrastructure, and responsible AI adoption programs. See our training.
Government
Data analytics, policy support, and public health research. We understand the compliance and procurement requirements that come with government engagement.
Not-for-Profits & Associations
Strategic planning, digital transformation, and AI education for organisations doing more with less. We help NFPs punch above their weight with smart systems.
Browse our case studies to see how we’ve helped organisations like yours.
Proof it works
Carer Solutions — 32-person Melbourne-based disability and community care services provider. 400,000 files across 35+ disconnected systems that didn’t talk.
Melbourne-based, nationally delivered
We’re not a remote-only consultancy parachuting into your business. We’re based in Melbourne, we understand Australian compliance requirements (NDIS, SCHADS Award, APRA), and we’re available for face-to-face meetings when you need them.
- Melbourne-based team — available for on-site workshops and meetings
- Deep understanding of Australian compliance frameworks
- Members of BNI Box Hill chapter — embedded in Melbourne’s business community
- 100% Australian-owned and operated
- 4.9★ Google rating from 23 reviews — all 5 stars
- 88+ workshops and sessions delivered Australia-wide
Common questions about AI consulting in Melbourne
What makes RMAI different from other Melbourne AI consultants?
We start by understanding where your operations actually break down — the spaces between your systems where data doesn’t flow. We fix the plumbing before layering AI. Most consultants sell technology; we sell outcomes.
What industries do you serve in Melbourne?
Disability and community services, education, government, not-for-profits, and more — 16 organisations across 7 industries. We specialise in the problem, not the industry.
How long does a typical AI consulting engagement take?
Most engagements run 60–90 days from kickoff to go-live. Our Carer Solutions transformation — migrating 400,000 files, building compliance registers, decommissioning legacy tools — was completed in 90 days. Traditional consultancies quote 6–12 months for similar scope.
How much does AI consulting cost?
An AI Starter Session is $400 inc GST. Full engagements are scoped per project — we provide a clear Statement of Commitment before any work begins. Our Carer Solutions engagement delivered 64–121% ROI in Year 1.
Can you work with our existing systems?
Absolutely. We specialise in making existing systems work better together. We’re platform-agnostic — Microsoft 365, SharePoint, Salesforce, MYOB, Xero, and dozens of others. We assess what you have, identify what’s working and what isn’t, and build integration where it matters.
Do you offer AI training workshops?
Yes. We deliver structured AI training for schools, government departments, universities, and business teams. 88+ sessions delivered so far — rated 4.9 stars on Google. Workshops are hands-on with your actual data, not generic demos.
Do you work outside Melbourne?
Yes. Melbourne-based, nationally delivered. We work with Australian organisations anywhere — in person or remotely.
Want to learn more about AI for your industry? Read our latest thinking on the blog or explore frequently asked questions.
Start a conversation
hello@realmindsai.com.au · Melbourne, Australia · Nationally delivered