AI consulting services that rebuild how your business runs
What each service does, what it costs, and where to start — no slide decks, no “contact us for a quote” wall. Working operations, not strategy decks.
Most AI consulting ends with a slide deck and a six-figure invoice. You’re left to build the thing yourself, over the next nine months, while the work that triggered the project keeps piling up.
We work the other way around. We diagnose where your systems break — where data doesn’t move, where systems don’t talk, where your people are manually carrying context between tools that refuse to speak to each other. Then we fix the plumbing and build the AI into your actual operation, usually in weeks, not quarters. You get a furnished house, not a blueprint — your team walks in on day one and starts working.
Below is everything we offer, what each piece does, and what it costs. No mystery, no “contact us for a quote” wall.
The ladder is simple: a **free conversation**, a **$400 Starter** to find your first win, **The Walkthrough ($4,500)** to scope a build, the build itself, and a **90-day transformation** when the whole operation needs rebuilding. Everything else on this page branches off that path.
Start here
Low-risk ways to see what AI does to your week before you commit to a build. No deck, no lock-in.
Initial conversation
Tell us where it hurts — the manual workaround you dread, the report that takes a week, the system everyone's stopped trusting. We play it back and tell you straight whether AI fits, and where.
- A plain-English read on whether your problem is an AI problem or a process problem
- One or two patterns from our showroom that match your situation
- No obligation, no slide deck
AI Starter Session
Our entry-level engagement: two short 1:1 sessions with Dennis or Tracy, three hours total. We find your first AI win and build it with you — you leave with a branded roadmap and something working, not a proposal. No quotes, no decks: this is the product, $400 upfront.
- Two 1:1 sessions with a principal — Dr Dennis Wollersheim or Tracy Anthony
- A branded roadmap: where AI fits, and what to do first, second, third
- Your first AI win delivered — done, not talked about
Step 1 — prove one win
The first paid step on the ladder: the Walkthrough scopes it, then one grounded build goes live. (Operations Assessment is the deeper diagnostic when the operation is tangled.)
The Walkthrough
A fixed-price working session with your key team in the room. We map which workflows AI can move now versus which need a process fix first — and tell you straight which one to tackle first.
- Your team in the room (the people who actually do the work)
- Which workflows AI moves now vs which need fixing first
- A scoped, costed first build — and the fee credited against it if you proceed
Operations Assessment
A deeper diagnostic than the working session: before any build, we map where your data flows and where it doesn't, where manual work fills the gaps, and which interventions pay back first — and hand you a costed build plan.
- Hands-on mapping of your systems, data flows and manual workarounds
- The highest-payback AI interventions, ranked
- A costed, sequenced build plan you can act on with or without us
Pilot build
One grounded, working tool live with one team before anything scales — a quote drafter, an invoice reconciler, an intake-and-routing desk. Most of the work is already done: these are skins of patterns we've shipped before, so you pay for the bespoke ~30%, not a platform.
- A working tool in production with one team, not a prototype
- Built on your own data, inside your own tenancy
- Your team taught to run it — we build for independence, not dependency
Then — widen what works
Options that branch off your first build, not separate ladders: extend the knowledge base, or keep it running.
Private RAG over your library
Cited, searchable answers across your own documents — policies, SOPs, precedents, manuals, matter files. Kept inside your tenancy and never used to train a public model.
- Searchable, cited answers from your own files in seconds
- Stays in your tenancy; never trains a public model
- Role-based access, every answer sourced for review
Embedded retainer
Once the first build is live: ongoing tuning, new skins (the same pattern applied to your next workflow), rule-set versioning where the rules change, and staff enablement so the gains stick.
- Ongoing tuning and rule-set versioning
- New skins — the proven pattern applied to your next workflow
- Staff enablement so your team keeps it running
Or go all in
When the whole operation needs rebuilding — not one workflow, but the way work moves end to end.
90-day transformation
End to end: we diagnose where your systems break, fix the plumbing, and build AI into the actual operation — the data flows, the integrations, the lifecycle of a record moving through your business. The same diagnosis a consultancy takes six months to do, we do in a week, because AI is the accelerant.
- Diagnosis, data plumbing, integration and AI build in one program
- A working operation your team walks into on day one
- Carer Solutions: 47 spreadsheets retired, ~90% ROI at go-live
Hands-on workshops
Hands-on sessions that teach your team to use AI in their daily work — practical, grounded in your own tasks, not generic theory. Pairs with any build to make adoption stick.
- Practical, hands-on, grounded in your real tasks
- Half-day and full-day formats for teams
- Pairs with the embedded retainer for ongoing enablement
How an engagement actually works
You don’t start at the deep end. Most clients begin with a free conversation, prove one workflow with a working session and a pilot build, then scale what works with private knowledge bases and an embedded retainer. Every step is scoped before you commit to the next, and the working-session fee is credited against your build — so the path from “curious” to “running it ourselves” has no surprise invoice in it.
Proof, not promises
We publish our work so you can see the patterns we build in — one design, many skins — instead of taking our word for it. Some are shipped, some prototyped, some still on the whiteboard. Each links through to how it actually works.
A bite-sized place to start
Tell us where it hurts and we’ll play it back, scope a contained first piece, and show you what’s possible.
Reach us on hello@realmindsai.au or browse the full applications showroom. Melbourne-based? See our AI consulting in Melbourne.
Tell us where it hurts
A free first conversation — we play it back and tell you straight whether AI fits, and where. No obligation, no slide deck.
Tell us where it hurts